Business Support Assistant_Supply Chain_SC4

DEADLINE FOR APPLICATIONS

1 September 2026-23:59-GMT Greenwich Mean Time (Monrovia)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nation World Food Programme (WFP) is the leading humanitarian organization fighting hunger worldwide, delivering food assistance in emergencies and collaborating with communities to improve nutrition and build resilience. WFP assists 80 million people in around 80 countries each year. In emergencies, WFP is often first on the scene, providing food assistance to the victims of war, civil conflict, drought, floods, earthquakes, hurricanes, crop failures and natural disasters. When the emergency subsides, WFP helps communities rebuild shattered lives and livelihoods. WFP development projects focus on social protection and safety nets for the vulnerable population through nutrition interventions, smallholder agricultural livelihood promotion and market support, school meals and investing in strengthening national capacities to develop and manage sustainable food and nutrition security programmes.

COUNTRY CONTEXT

WFP Liberia's Country Strategic Plan (CSP) supports the country's transition from direct humanitarian assistance to government-led and sustainable national systems. The CSP focuses on strengthening institutional capacities, enhancing national ownership, and enabling government institutions to effectively deliver food security, nutrition, and health supply chain services.

To achieve these objectives, WFP supports the development of sustainable systems through initiatives such as Home-Grown School Feeding (HGSF), the strengthening of smallholder farmers' access to markets, nutrition improvement interventions, and capacity strengthening for government institutions. These efforts are aligned with Liberia's National Development Plan (NDP), the ARREST Agenda for Inclusive Development, and the United Nations Sustainable Development Cooperation Framework (UNSDCF), contributing to improved human capital development, and sustainable national development outcomes.

JOB PURPOSE

To provide business and administrative support to logistics and supply chain operations to facilitate efficient service delivery. The incumbent will support documentation management, data processing, reporting, commodity tracking, contract administration, inventory record management, and coordination of routine logistics activities, ensuring compliance with WFP procedures and standards

Logistics and Operational Support

KEY ACCOUNTABILITIES (not all-inclusive)

• Support the implementation of logistics and supply chain activities to ensure the timely and efficient delivery of commodities and services. This includes commodity tracking, transport coordination, monitoring of Home-Grown School Feeding (HGSF) and other programme activities, monitoring stock levels and commodity movements at cooperatives, schools, and partner facilities, and maintaining accurate logistics records and routine operational reports.
• Provide administrative and business support to the Supply Chain Unit through data collection, document preparation, records management, correspondence, invoice processing, document verification, and other routine administrative and financial transactions. Maintain organized and audit-ready filing systems and respond to operational queries in a timely manner.
• Maintain, update, and verify supply chain information in WFP corporate systems and databases, ensuring the accuracy and integrity of operational data. Support the preparation of regular reports on commodity movements, warehouse activities, stock levels, transport performance, cooperative deliveries, and school feeding distributions, while maintaining tracking tools and dashboards to support operational monitoring and decision-making.

• Support warehouse and inventory management activities, including stock reconciliation, inventory record updates, physical stock counts, warehouse inspections, and monitoring of storage conditions. Identify and report stock variances, losses, damages, and other inventory-related issues to support accountability and effective inventory control.

• Assist in vendor and partner management by maintaining vendor records, contract documentation, invoice tracking, and service provider performance records. Liaise with transporters, warehouse operators, cooperatives, schools, cooperating partners, and other stakeholders to facilitate smooth implementation of logistics activities and collect market and operational data to support planning and vendor management.
• Support compliance with WFP policies, procedures, internal controls, and documentation requirements. Assist with audits, monitoring activities, inventory verification exercises, and compliance reviews; identify opportunities to improve logistics and business support processes; and perform other related duties as required to support efficient supply chain operations.

• Undertake other related duties and responsibilities as assigned.

Education:

Completion of secondary school education. A post-secondary certificate in Logistics, Supply Chain Management, Business Administration, Procurement, Accounting, or a related field is desirable

Experience:

At least four (4) years of progressively responsible work experience in logistics, supply chain operations, business support, administration, warehouse operations, inventory management, or a related field. Experience in humanitarian or development organizations is desirable

Knowledge and Skills

• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Experience in data entry, records management, and report preparation.
• Knowledge of logistics and supply chain processes.
• Ability to maintain accurate records and manage multiple tasks simultaneously.
• Strong organizational, communication, and interpersonal skills.
• Ability to identify discrepancies and escalate issues appropriately.
• Experience using ERP, SAP, or WFP corporate systems is desirable

Language:

Fluency in oral and written English (Level C)

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.

• We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.

• If you experience technical issues while submitting your application, you may contact us at global.hrerecruitment@wfp.org. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.

• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.

• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.