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The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.
Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.
We won’t stop until we are all equal.
Organisational Context
Plan International is a rights-based development and humanitarian organisation working to advance children’s rights and equality for girls. Independent of governments and free from political or religious affiliation, we work to ensure all children can thrive. Operating across Africa, Asia, and the Americas, Plan International focuses on reaching the most excluded and marginalised children and young people through high-quality, lasting programmes, strong partnerships, sustainable growth, and efficient operations.
Plan International Thailand (PIT) has worked in Thailand since 1981 to advance children’s rights and equality for girls, focusing on marginalised groups including migrant and stateless children, indigenous and ethnic minorities, and conflict-affected populations. PIT operates mainly in Chiang Rai, Chiang Mai, Mae Sot, Greater Bangkok, and other priority locations. PIT’s programme portfolio includes girls’ and youth leadership, CSO strengthening, protection including digital and online protection and wellbeing, youth skills, employment and entrepreneurship, ethical recruitment and labour rights, sexual and reproductive health, and climate resilience. To deliver its strategy, PIT works closely with government, civil society, academia and research institutions, private sector actors, youth networks, and community-based organisations.
ROLE PURPOSE
The Grant and Stakeholder Engagement Coordinator supports high-quality grant acquisition, start-up, implementation, compliance, reporting and closure. The role also coordinates clear, timely, and professional engagement with internal and external stakeholders, partners, donors, and Plan International offices. The position ensures that stakeholder communications and visibility materials comply with Plan International's and donors' branding, communications, safeguarding, consent and visibility requirements, and supports engagement with external audiences through Plan International Thailand's approved media channels.
DIMENSIONS OF THE ROLE
The position is a key member of Plan International Thailand's programme and resource mobilization team. It works across Programme, Finance, Administration, Human Resources, Communications and leadership teams, as well as with Plan International Global, Regional and National Offices, donors, partners, government and non-government stakeholders, private-sector actors and other relevant networks. The role requires strong coordination, attention to compliance, sound judgement in external communications, and the ability to manage multiple deadlines.
RESPONSIBILITIES
1. Project development and start-up
Support the Programme Development Manager and programme teams to develop and consolidate high-quality concept notes, proposals and fully costed budgets using approved Plan International and donor templates.
Prepare and coordinate Funding Agreement Documents (FADs) and amendments through drafting, review, finalization and approval.
Coordinate with Programme and Finance teams to establish, monitor and maintain grants in relevant grant and finance systems, including SAP, Pamoja and Power BI.
Coordinate internal and external project start-up meetings, ensuring that roles, deliverables, donor conditions, reporting requirements, communications protocols, visibility obligations and compliance requirements are understood and documented.
Review proposals and start-up documentation for alignment with Plan International's grant management standards, programme quality requirements, gender equality and inclusion commitments, safeguarding requirements and relevant programme and influencing approaches.
Support regular updates of the Grants Pipeline Management Tool and other resource mobilization tracking systems. Proactively identify and cultivate partnerships with potential implementing partners, ensuring alignment with programme priorities, organisational values, and donor requirements.
2. Grant monitoring, reporting and closure
Coordinate regular grant monitoring meetings with Programme, Finance, Administration and Human Resources teams to review implementation, expenditure, compliance, risks and corrective actions against approved proposal packages and detailed implementation plans.
Maintain a consolidated calendar of grant reports, evaluations, audits, donor deliverables, communication products and other key deadlines, and provide timely reminders and follow-up.
Coordinate and quality-assure narrative and financial reports for completeness, consistency, accuracy and compliance before internal approval and submission to donors and National Offices.
Coordinate fund closure by communicating timelines and requirements, monitoring completion of the closure checklist, securing approvals and supporting timely closure in relevant systems.
Ensure complete, accurate and accessible grant records, approvals, correspondence and supporting documents are maintained in approved electronic and physical filing systems for monitoring, assurance and audit purposes.
3. Grant coordination and compliance
Provide practical guidance and induction to staff and partners on grant conditions, donor compliance, reporting formats and documentation requirements.
Coordinate timely, accurate and professional responses to donor and National Office inquiries, working with relevant technical and support teams.
Coordinate donors’ and National Offices’ field visits, employee engagement activities and project events, ensuring appropriate planning, safeguarding, visibility and follow-up.
Monitor compliance issues and emerging risks, escalate concerns promptly, and support corrective actions in collaboration with accountable teams.
Participate in relevant Plan International workshops, reviews and training, and undertake other related duties assigned by the line manager within reasonable timeframes.
4. Stakeholder engagement, communications and visibility
Serve as a coordination focal point for routine communication and engagement with donors, National Offices, implementing partners, networks and other external stakeholders, in close collaboration with the Programme Development Manager, programme leads and authorized spokespersons.
Ensure that all communication with internal and external stakeholders and partners is clear, consistent, timely and aligned with Plan International's policies, protocols, values and approved organizational messaging.
Review and coordinate stakeholder-facing materials, including presentations, reports, event materials, human-interest stories, photographs, videos, press materials, social media content and visibility items, to ensure compliance with Plan International's and donors' branding, acknowledgement, logo-use and visibility requirements, as well as safeguarding and gender equality and inclusion policies.
Coordinate with programme, communications and safeguarding colleagues and vendors/consultants to ensure that informed consent, confidentiality, safeguarding, data protection, ethical storytelling and risk-management requirements are met before external publication or sharing.
Plan and support engagement of external stakeholders through Plan International Thailand's approved media channels, including the website, social media, newsletters and other digital platforms, in line with agreed communications plans and approval processes.
Develop and maintain a stakeholder contact and engagement tracker, document key interactions and follow up agreed actions and commitments.
Identify and package grant results, learning, events and partnership achievements into accessible content for external audiences, while ensuring technical accuracy and appropriate approvals.
Support stakeholder events, consultations, launches and learning forums, including invitations, briefing materials, visibility, media coordination, documentation and post-event follow-up.
Monitor stakeholder feedback and relevant media engagement, share insights with internal teams, and support timely responses to reputational or communications risks through established escalation procedures.
Coordinate the planning and delivery of Girls Takeover events, including stakeholder engagement, safeguarding, logistics, communications, and post-event follow-up. These events, typically held around the International Day of the Girl (11 October), provide opportunities for girls and young women to temporarily assume leadership, decision-making, or public-facing roles to advocate for gender equality and girls' rights.
5. Relationship management and opportunity development
Maintain positive, open and collaborative working relationships across Plan International Thailand, Regional and Global teams, National Offices, donors and partners.
Nurture donor and partner relationships and support the identification and follow-up of potential funding and partnership opportunities with the Programme Development Manager and programme team.
Promote coordinated information sharing and learning across teams and contribute to a professional, accountable and partnership-oriented organizational culture.
Location: Bangkok, Thailand
Type of Role:
Reports to: Programme Development Manager
Grade: C2
Closing Date: 1 SEPTEMBER 2026
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails requesting payment from candidates.
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