Administrative intern

In-person, Cairo, Egypt

6 months

Org. Setting and Reporting The United Nations Human Settlements Programme (UN-Habitat) is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities. UN-Habitat is the focal point for all urbanization and human settlement matters within the UN system. UN-Habitat works with partners to build inclusive, safe, resilient and sustainable cities and communities. UN-Habitat promotes urbanization as a positive transformative force for people and communities, reducing inequality, discrimination and poverty. UN-Habitat Regional Office for Arab States (ROAS) was established in 2011 in Cairo, Egypt, and provides technical cooperation and capacity building for 18 countries across the Arab region. The Regional Office promotes and implements policies, programs and operational projects in UN-Habitat’s focus areas, at regional, national, and local levels, aimed at achieving sustainable urban development in the countries of the region, and provide technical cooperation services, upon request from governments. UN-Habitat ROAS covers all the operational activities and projects in 18 countries across the Arab Region; currently, with 12 active country programmes. UN Habitat in Egypt Established in 2005, UN-Habitat Egypt Programme has been providing technical support to national counterparts on a wide range of urban issues. Adopting an integrated approach, UN-Habitat Egypt has supported reforming and improving urban planning and management through three main sub-programmes, namely; urban planning and design; urban policies, legislation and governance; and urban basic services and mobility This internship is located in the Egypt country programme, Cairo duty station. Under the overall guidance and direct supervision of the Country Programme Manager, the intern will undertake the following duties: Responsibilities • Support the maintenance of vacancy announcement files and keeps track of status of vacancy announcements. • Support the maintenance of staffing table and prepare relevant statistical data/charts. • Assist in preparing or customizing financial reports from UMOJA system generated reports. • Assist in drafting routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters. • Assist in the preparation of tailored administrative reports. • Assist the Procurement Unit in collecting quotations from suppliers and organizing procurement documentation. • Assist in maintaining and updating office vehicle logbooks and ensuring that vehicle usage records are complete and accurate.

Applicants must at the time of application, meet one of the following requirements: a. Be enrolled in a graduate school programme (second university degree or equivalent, or higher), b. Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent), c. Have graduated with Bachelor's degree, Masters, PhD or equivalent. Be computer literate in standard software applications (Microsoft Office Suite). Have demonstrated a keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter. Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes a willingness to try and understand and be tolerant of differing opinions and views. Preferred areas of study: Business administration, Political science, economics or related fields. Applicants to the UN Internship Programme are not required to have professional work experience. However, a field of study that is closely related to the type of internship that you are applying for is required. Applicants must be a student in the final year of the first university degree (bachelor or equivalent), Master’s or Ph.D. Programme or equivalent, or have completed a Bachelor’s, Master’s or Ph.D. Programme. Do you meet any of the above criteria? If yes, please indicate which one and attach proof to the application. Please note that you will have to provide an official certificate at a later stage. Experience in organizing, supporting, or participating in administrative services, finance, accounting, audit, human resources or related areas desirable. Strong research, data collection, and reporting skills related to financial and administration services is desirable.

English and French are the working languages of the United Nations Secretariat. For this internship position, fluency in oral and written English and Arabic is required. Knowledge of another UN language is desirable.

Do you have any previous UN internship experience? If yes, please indicate the UN entity and the specific dates.

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. Interns who are not citizens or permanent residents of the country where the internship is undertaken, may be required to obtain the appropriate visa and work/employment authorization. Successful candidates should discuss their specific visa requirements before accepting the internship offer.